IMPORTANT VENDOR REGISTRATION UPDATE

February 13th, 2024

MERCHANT VENDORS do NOT require their own Business License from the Town, as they will be covered under the Temporary Event License obtained by the Event Organizer, STEAM-ERA

ALL FOOD AND BEVERAGE Concessionaires must receive Halton Health Board Approval no later than the 31st of June prior to the Show and supply sufficient evidence to OSAPA. In addition to Halton Health Board Approval all food and Beverage Concessions & Vendors are required to have a valid Business License issued by The Town of Halton Hills and supply Proof of $ 2,000,000 of Liability insurance. Certificate of Insurance

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Concession and Vendor Applicants:

Welcome to our Concession and Vendor Application page for individuals who wish to apply for space at our Annual STEAM-ERA show presented every Labour Day weekend, since 1961. 

If you wish to apply please keep in mind the following Terms and conditions

• ALL Applications must be received NO LATER THAN the 30th of June prior to the SHOW
• Flat Rates apply to ALL Food and Beverage Concessions and are currently $ 316.40 CAD and $226.00 CAD respectively Inclusive of Ontario HST
• ALL FOOD AND BEVERAGE Concessionaires must receive Halton Health Board Approval no later than the 31st of June prior to the Show and supply sufficient evidence to OSAPA. In addition to Halton Health Board Approval all food and Beverage Concessions & Vendors are required to have a valid Business License issued by The Town of Halton Hills and supply Proof of $ 2,000,000 of Liability insurance. Certificate of Insurance
• MERCHANT VENDORS do NOT require their own License from the Town, as they will be covered under the Temporary Event License obtained by the Event Organizer, STEAM-ERA 
• Previous registrants will occupy their same Location at STEAM-ERA, New Applicants will be prioritized, in order of approval
• An additional Late Application fee of $15.00, Inclusive Ontario of HST will apply if your Application is received after the 30th of June
• Outside Vendor Space is calculated based on the requested Front footage of the space occupied by the applicant. Pricing is $5.65 per linear foot of frontage and $9.04 per linear foot of frontage if you require inside space, inclusive of Ontario HST
• A Minimum Charge of eight (8) feet applies to ALL Inside and Outside Vendors.
• Requested Hydro Connections are limited and will be charged at $50.00, per site if available, inclusive of Ontario HST.
• a Listing in our online directory is available for an addition $25.00, inclusive of Ontario HST, this listing will include your contact information and website if applicable.
• ALL CHARGES are SUBJECT TO APPLICABLE HST. STEAM-ERA Registration No. 849754353RT0001

cancellation charges: 

• NO REFUNDS will be issued if written cancellation notice is received within 48 hours of the Opening of the STEAM-ERA.
• If written notice is received 30 DAYS in advance of the opening of STEAM-ERA you will have the option of applying your FULL Payment towards the next presentation of STEAM-ERA or request a FULL Refund.
• If written notice is received between 30 Days and  48 Hours of the Opening of STEAM-ERA a cancellation charge equal to 50% of your Payment will apply.
• A cancellation Charge of 100% of your payment will be assessed if cancelling within 48 Hours of the Opening of STEAM-ERA.
• Written Notice in the form of an email addressed to the Concession & Vendor Chair will be accepted.

Warm regards,

Concession & Vendor Chair,

The Board of Directors Ontario Steam and Antique Preservers Association.